In April 2023, Scouts renamed Executive Committees and Executive Committee Members, as Trustee Boards and Trustees respectively. Doing this brings us in line with good practice guidance set by charity regulators.
Trustee Boards are set up to focus solely on the governance of the charity not charity operations.
RAISE A CONCERN HERE
We handle concerns in a positive and proactive manner and expect resolutions and outcomes to contribute to a process of continuous improvement.
To raise a concern straight to Scouts Headquarters click HERE
We are looking for volunteers to join our Trustee Board
(18 years +)
We usually meet 5-6 times a year (usually on a Wednesday evening 7pm-8.30pm)
As a trustee you have the chance to support and shape the work and strategic direction of our charity
– No experience needed
– Opportunity to make a difference in your community
– A valuable addition to your CV
More details about being a Trustee can be found on the link below – however please do message us or email blandfordscoutgroup@gmail.com to arrange a time to meet and have a chat
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Inspections, Logs & Reviews
Reminders for trustees:
- update gmail calendar with school holidays (purple ‘Group Calendar’)
- add ‘Fire Drill Log’ after each holiday (yellow ‘Trustee Calendar’)
Trustee meeting CHECK LIST:
- Fire Drill Logs Link
- Emergency Exit Tests Link
(haven’t added to calendar as not sure how often?) - Water Flush Log (for legionella) Link
(haven’t added to calendar as not sure how often?) - Smoke & Carbon Monoxide Detector Tests Link
(haven’t added to calendar as not sure how often?) - Check if any reviews/inspections are needed before the next meeting
- Check AGM agenda and minutes are uploaded to drive Link and send to District within 14 days of the AGM
TO DO:
ordered alphabetically
- Asbestos Management Plan Link *Priority
Survey carried out in January 2022
A plan was created in November 2023 with a review date of November 2024 – needs finalising
Add review date to ‘Trustee Calendar’ - Chemical Safety Policy Link
Draft policy created – needs finalising
Add review date to ‘Trustee Calendar’ - Electrical Installation Condition (EICR) Tests Link *Priority
Last uploaded doc is March 2021 – not sure on date for review?
Add review date to ‘Trustee Calendar’ - Financial Policies Link
Finance Guidance for Adult Volunteers Link
Expense Card Guidance Link
Financial Rules Link Review November 2025
Add review dates to ‘Trustee Calendar’ - Fire Risk Assessment *Priority
- Health and Safety Statement Link
A statement created in February 2024 with a review date of February 2025 – needs finalising
Add review date to ‘Trustee Calendar’ - Hut Risk Assessment Link
Needs updating
Add review date to ‘Trustee Calendar’ - Insurance – building & contents – add renewal date to the calendar *Priority
- Legionella Risk Assessment Link *Priority
Need to create a list of checks and distribute them to someone to check and log
If needed add review date to ‘Trustee Calendar’ - Lone Working Policy Link
Draft policy created – needs finalising
Add review date to ‘Trustee Calendar’ - PAT Testing (Not sure if needed or if we have any records of previous testing)
- Privacy Statement – Need to create *Priority
- Safe Scouting Premises Audit Link
Google suggests this needs to be reviewed annually – last audit November 2023
Add review date to ‘Trustee Calendar’ - Tree Survey Link
Google says a Tree Survey should be carried out every 2-5 years
Last survey March 2024
However due to tree at entrance may need to review this sooner?
Add review date to ‘Trustee Calendar’ - Working at Height Policy Link
Draft policy created – needs finalising
Add review date to ‘Trustee Calendar’
Premises documents:
ordered alphabetically
all have been added to the calendar
- Fire Extinguishers Inspections Link
February every year
Need to locate 2024 & 2025 Inspections and upload to the drive
Local company usually contact GLV to book inspection in each year - Gas Safety Annual Inspections Link
August every year
Local company usually contact GLV to book inspection in each year - Risk Register Link
Review April each year
Scouts 