Scouts

Hall Bookings
Annual General Meetings (AGM)
Reports & Minutes
RAISE A CONCERN
We handle concerns in a positive and proactive manner and expect resolutions and outcomes to contribute to a process of continuous improvement

To raise a concern straight to Scouts Headquarters click HERE

We are looking for volunteers to join our Trustee Board

(18 years +)

We usually meet 5-6 times a year
(usually on a Wednesday evening 7pm-8.30pm)

No experience needed
Opportunity to make a difference in your community
A valuable addition to your CV

More details about being a Trustee can be found on the link below
Please email to arrange a time to meet and have a chat if you are interested

Trustee Information Pack

Trustee Board Meeting
Check List

Fire Drill Logs Link

Emergency Exit Tests Link

Water Flush Log (for legionella) Link

Smoke & Carbon Monoxide Detector Tests Link

Check if any reviews/inspections are needed before the next meeting

Check AGM agenda and minutes are uploaded to drive Link and sent to District within 14 days of the AGM

Governance Documents

ordered alphabetically

Gas Safety Annual Inspections LINK
Due August 2026
(local company usually contact GLV to book inspection in each year)

In Review – updating soon

ordered alphabetically

Asbestos Management Plan Link
In review

Risk Register Link
In review

TO DO:
ordered alphabetically

  • Chemical Safety Policy Link
    Draft policy created – needs finalising
    Add review date to ‘Trustee Calendar’
  • Electrical Installation Condition (EICR) Tests Link *Priority
    Last uploaded doc is March 2021 – not sure on date for review?
    Add review date to ‘Trustee Calendar’
  • Financial Policies Link
    Finance Guidance for Adult Volunteers Link
    Expense Card Guidance Link
    Financial Rules Link Review November 2025
  • Fire Risk Assessment *Priority
  • Fire Extinguishers Inspections Link
    February every year
    Need to locate 2024 & 2025 Inspections and upload to the drive
    Local company usually contact GLV to book inspection in each year
  • Health and Safety Statement Link
    A statement created in February 2024 with a review date of February 2025 – needs finalising
    Add review date to ‘Trustee Calendar’
  • Hut Risk Assessment Link
    Needs updating
    Add review date to ‘Trustee Calendar’
  • Insurance – building & contents – add renewal date to the calendar *Priority
  • Legionella Risk Assessment Link *Priority
    Need to create a list of checks and distribute them to someone to check and log
    If needed add review date to ‘Trustee Calendar’
  • Lone Working Policy Link
    Draft policy created – needs finalising
    Add review date to ‘Trustee Calendar’
  • PAT Testing (Not sure if needed or if we have any records of previous testing)
  • Privacy Statement – Need to create *Priority
  • Safe Scouting Premises Audit Link
    Google suggests this needs to be reviewed annually – last audit November 2023
    Add review date to ‘Trustee Calendar’
  • Tree Survey Link
    Google says a Tree Survey should be carried out every 2-5 years
    Last survey March 2024
    However due to tree at entrance may need to review this sooner?
    Add review date to ‘Trustee Calendar’
  • Working at Height Policy Link
    Draft policy created – needs finalising
    Add review date to ‘Trustee Calendar’